How to Package Art for Shipping

Every artist knows the stress of shipping artwork. It's not just about getting the painting from Point A to Point B—oh no, it's about ensuring it doesn't arrive looking like it went through a street brawl. You've poured hours (and heart) into your art. Let's make sure it arrives in one piece.

This guide is here to save your masterpiece from becoming a shipping horror story. Whether you're an artist trying to ship a single painting or a gallery managing multiple pieces, these actionable tips will get your art there safely, professionally, and with minimal headaches.

What Artists Get Wrong About Packing Art for Shipping

First, a hard truth. Many artists and small galleries don't pack their work like it's worth thousands (or millions). I've seen art arrive wrapped in newspaper or stuffed into flimsy boxes. Professionalism matters—your packaging needs to reflect the care and value of your art.

Also, bad packing = bad insurance claims. Imagine the heartbreak of damaged art AND being denied compensation because the packaging wasn't up to scratch. Ouch.

Lesson learned? Invest time and effort into packing—your wallet, clients, and reputation will thank you.

The Basics of How to Pack Art for Shipping

Before we jump into the nitty-gritty, here's a quick overview of what you're aiming for when shipping artwork:

• Protection from scratches, dings, moisture, and (worst of all) punctures
• Rigidity to prevent bending or warping
• Professionalism because your packaging tells a story about your brand

Now, on to the specifics!

Step 1: Start with the Right Materials

You can't MacGyver great packaging—get the proper tools. Here's what to keep in your packing arsenal:

• Glassine Paper – Acid-free and non-abrasive, this keeps your paintings safe from scratches and smudges
• Bubble Wrap – Wrap your art with the bubbles facing outward (to avoid imprints on your painting)
• Foam Board or Cardboard Sheets – Provides rigidity and helps shield your art from punctures
• Corner Protectors – Absolute lifesavers for frames
• Packing Tape (and Lots of It) – Invest in high-quality tape that actually stays stuck through transit
• Custom or Telescoping Boxes – Big enough for the painting but not so big that the piece slides around. Look for reusable options to save money

Having the right supplies is half the battle. The rest is precision packing.

Step 2: Wrap Like a Pro

Your art deserves the five-star spa treatment. Here's how to layer it like a boss:

1. The Glassine Layer – Wrap your painting in glassine paper. Think of it as the satin pajama set for your art
2. The Bubble Wrap Hug – Go around the painting twice with bubble wrap, ensuring every inch is protected. Remember, bubbles out!
3. Foam Sandwich – Place foam board or sturdy cardboard on both sides to give the piece some extra armor. Secure it with tape

Bonus Tip: If your painting has a frame, slip corner protectors on each corner to shield them from damage.

Step 3: Choose the Right Box

This is where some folks go rogue with reused Amazon Prime boxes. Don't. Choose a box that's built for the job:

• Custom Solutions – Measure your artwork and cut sheets of cardboard to create a snug, protective box
• Mirror or TV Boxes – Adjustable, sturdy, and available at places like U-Haul
• Bulk Purchases – If you're shipping frequently, consider ordering boxes in bulk from suppliers like Uline

Pro Tip: Add an extra inch of padding around your artwork to buffer against rough handling.

Step 4: Tape It Like You Mean It

Fun fact—over 90% of shipping damage could be avoided with properly taped boxes. Seal every seam, corner, and edge. Use that tape gun with gusto. For extra security, label the box with "Fragile" and "This Side Up."

Step 5 (Optional, But Smart): Insure!

Yeah, I know. Shipping insurance feels like throwing money at an unlikely "what if." But hear me out—good insurance covers the value of your art. If your packaging meets the carrier's standards, you'll have some peace of mind even if things go south.

That said, remember this mantra: Good packaging is the best insurance.

Special Notes for International Shipping

If you're shipping internationally, double down on these steps. Add extra padding (bubble wrap and foam boards) and make sure your packing materials are moisture-resistant. Long transit times and multiple handlers mean more chances for accidents. Be prepared.

DIY Tips for Budget-Conscious Artists

Not ready to splurge on high-end materials? No worries:

• Rigid Foam Insulation Sheets – Lightweight and protective
• Recycled Boxes – Mirrors or old frames can sometimes provide the perfect box
• Repurpose Packing Materials – Shipping something to a friend? Hold on to that foam and bubble wrap—it's gold

Saving money doesn't have to mean compromising on quality, and your clients will still appreciate the unboxing experience.

Common Mistakes (and How to Avoid Them)

Here are some rookie mistakes that even seasoned artists make:

• Skimping on Materials – Cheap tape and single-layer boxes are a disaster waiting to happen
• Improper Labeling – Not marking "Fragile" invites trouble
• Relying Too Much on Carriers – Remember, you're responsible for packing. USPS, UPS, and FedEx won't guarantee safety unless the packaging meets their standards

Takeaway: Assume the worst can happen in transit and prepare accordingly.

Closing Thoughts—Your Art Deserves Better

Packing art for shipping might sound tedious, but think of it as an extension of your artistic process. The same care and intention you pour into creating your work should go into protecting it.

Need help deciding the best way to ship your art? At Ziplo, we're here to guide you. We specialise in helping independent artists and galleries ship artwork around the world. We offer tailored packaging advice to ensure each piece arrives safely.

You can set-up a time for a call here.